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SMFM 37th Annual Pregnancy Meeting - Exhibitors Information

2017 Pregnancy Meeting Exhibit Information

Exhibitor Application Information

Download the 2017 Pregnancy Meeting Exhibit Prospectus. You may complete the exhibit application on page 11 of the prospectus and return as indicated. You may also view the floor plan, select booth(s) and sponsorship opportunities, and pay online by going to:https://www.regexpo.com/ats/smf17. Returning exhibitors have priority in space selection.

Exhibitor Staff/Attendee Meeting Registration Information

Each exhibitor has been given a "promo" code for exhibitor registration consisting of "E" + [Booth#] + [first four letters of exhibitors name], i.e., ACME, Inc. located in booth 122 would have the promo code: E122ACME. For instructions on how to use register your exhibit staff, please refer to the Exhibitor Registration Instructions. Please note: the exhibit sales system and the meeting registration system are two separate entities. To register exhibit staff, the primary user will first have to sign-up as new user on the SMFM website if you have not used it previously: https://www.smfm.org/users/sign_up.

Please pre-register by January 18 or you may register onsite. You may pick-up your exhibitor badges at the Exhibitor registration counter of SMFM meeting registration in Caesars Palace.

Download the 2017 Pregnancy Meeting Exhibit Prospectus. Registered exhibitors may download the 2017 Exhibitor Services Manual PDF to order display solutions, booth furnishings, booth installation/dismantling labor and signage from AGS Expo Services - our 2016 exhibitor service provider.

Mailing  Lists

Each 8' x 10' or 10' x 10' booth space includes one complimentary use of the SMFM member mailing list OR one complimentary use of the pre-meeting or post-meeting attendee mailing list. These are physical addresses only; email and phone numbers are not provided. Lists are sent at the exhibitors request as Excel files. Please contact Julie Miller at jmiller@smfm.org for list requests and include a copy of your proposed mail piece for review.

In Conjunction with (ICW) Meetings

As of 11.18.2016 Caesars Palace does not have any available ICW meeting space from January 26 - 28.

Exhibitor Warning

Exhibitors and attendees may be subjected to inappropriate solicitation from hotels or third-party housing agencies such as‘Exhibitors Housing Management’ not affiliated with SMFM or Caesars Palace. SMFM does not use a third party housing company for exhibitors. Poachers may sometimes offer a lower hotel rate than the rates offered in our official block. We have found that the reserved rooms are often not actually available at the hotel. The deposit you are being asked to give is being taken from the wholesaler, NOT the hotel. Their cancellation polices are often intolerant, and these companies do not have the support of SMFM or Caesars Palace. Please see the following YouTube video for more information:

https://www.youtube.com/watch?v=jUJ82ghwwCM

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